Anyone who ever arranged an event and invited people knows that not everyone shows up, even those who confirmed may not show up. A training event is no different and the difficulty then becomes how do you track the training/learning hours that employees have spent in a month/year? The simplest answer is of course to introduce a sign-in sheet. Simply a printed sheet (or more) that is made available at the training location where training participants can sign in to indicate their attendance.
This tool is a basic sign-in sheet that you can modify as you need to help you track who attended a particular training event.
- You may need more than one sheet if you are expecting a larger group.
- Keep some blank lines for last-minute substitute participants to be entered.
- Be sure to pre-fill the fields with people’s names to ensure you are able to interpret the record later – some people have handwriting styles which are not easy to read.
- Do fill in all the basic information at the top as your data capture activity may not happen right away and it is harder to remember which date, which class a particular sign-in sheet belongs to at a later stage.
- Make sure the need to sign-in on the sheet is mentioned during the opening statements of the facilitator/trainer when they cover other housekeeping items. You do not want to risk someone attending without your records reflecting that.
- Consider using the sign-in sheet to provide follow-up emails or training certificates for attendees after the event. (No spamming (!) and if you are an external vendor beware of privacy laws regarding what you are permitted to do with such information – other than provide them to the company that the employees work for).