There are often people who do not show up for a training event. The difficulty then becomes how do you track who attended or the total training/learning hours that employees have spent in a month/year? The simplest answer is of course to introduce a sign-in sheet for training events. It is simply one printed sheet (or more) that is made available at the training location where training participants can sign in to indicate their attendance.
The top of the sign-in sheet contains details of the event such as the title, the date, location, name of the trainer etc.
You can download this sign-in sheet below which can help you track who attended a particular training event.
- You may need more than one sheet if you are expecting a larger group.
- Keep some blank lines for last-minute substitute participants to be entered.
- Be sure to pre-fill the fields with people’s names to ensure you are able to interpret the record later – some people have handwriting styles which are not easy to read.
- Do fill in all the basic information at the top as your data capture activity may not happen right away and it is harder to remember which date, which class a particular sign-in sheet belongs to at a later stage.
- Make sure the need to sign-in on the sheet is mentioned during the opening statements of the facilitator/trainer when they cover other housekeeping items. You do not want to risk someone attending without your records reflecting that.
- Consider using the sign-in sheet to provide follow-up emails or training certificates for attendees after the event. (No spamming (!) and if you are an external vendor beware of privacy laws regarding what you are permitted to do with such information – other than provide them to the company that the employees work for).