Trustworthiness is the undisputed main characteristic that we look for in a leader and frankly also in any other person we encounter on a daily basis. Trust is a topic that is often discussed in a business context after employee satisfaction or engagement survey results are known in organizations. The topic also often comes up when leadership training or development is considered.
The resource I am sharing consists of some slides highlighting the nature and importance of trust in teams and then it has an exercise which you can do with a group of leaders.
You can use this (download above) file in a few ways:
As a quick exercise (about 20 to 30 minutes) with meeting participants where Trust and Leadership is the topic of conversation or discussion. For example: in a meeting to discuss a recent employee survey where trust came up as an area to be addressed.
As a sub-section within a leadership training course where Trust and Leadership is an aspect of the course.
As a coaching discussion topic where it is important for someone to learn more about actions and behaviors that can contribute to being viewed as more trustworthy.
These slides won’t teach someone all of the aspects of trust and leadership, but they do provide a context for you to explore the topic. You may always choose to follow-up with more exercises or conversations about the topic in future.
(Note that the last “Slide” in the resource is not for display purposes, but for you to print out so that the small groups in the exercise have a way to capture their thoughts while going through the exercise.)
Employee performance outcomes is one important aspect to be reviewed when it comes to considering merit increases. It is not the only consideration though. Overall merit increase budgets, inflation, changes in external benchmarks for specific roles, current compensation ratios etc. are all additional elements which would impact actual merit increases per department and employee.
The resource I have here ties a specific overall individual performance review score to a specific range of possible merit increases. Some managers require a highly structured and fixed process for determining % changes and this is one way to create one. One should however also be sure to consider the other aspects mentioned above: budget for increases that year, company performance in the last year (overall), the market value of specific roles (roles that are in high demand). Compensation has a powerful influence on employee engagement and retention, but it is not the only one. Employees also care about career growth, flexible benefits and being helped to develop further.
I would caution anyone to consider unintended outcomes when attempting to standardize and establish rigid structures for considering individual performance and linking that in a fixed way to merit increase percentages. While intentions may be good: to reward your best performers for their contributions and to ensure those with lesser performance improve or leave the company, a process that is overly structured could fail to accomplish that intention.
The approach shared above – see download link – indicates one way in which a group has established a direct link tying the performance review process directly to the merit increase process. This example does not take into account some of the considerations highlighted above when it comes to selecting the actual increase percentage and I chose to share this resource anyway, because it does happen that HR is asked for a process like the attached on a regular basis and I want to make an example available to you if you find yourself in that situation.
I do suggest you consider ways to incorporate the other aspects as outlined above when you finalize your proposal to implement a more structured approach to tie performance management to compensation review.
My main advice is to think it through carefully to ensure your good intentions have the best chance of being reinforced by your performance management process and pay-for-performance approach . And I would also add that you should remain flexible in working with your documented process. Be ready and willing to adjust and update it as you gather input about how successful your process is in driving desired outcomes – results and behavior that you and the executives would like to see in your pool of employees.
Some coaches like to use a tool to help someone they coach look at his or her own life and how things are going from a big picture perspective as opposed to just focusing on one specific aspect of someone’s life like their career success. The goal is to see how much balance there is across various areas in someone’s life. The template helps identify life values and then it helps as a check-up to do maybe once a year to see how things are going in terms of maintaining a balanced life.
People dealing with signs of burn-out may also benefit from using this kind of tool with their coach to see where their lives may not be balanced or may not be a good reflection of their values. Meaning that the choices they make in how they spend their time (for example) do not line up with the things that they care about the most.
Imagine your life looked like a pizza
The starting point is to imagine your life has segments or aspects that matter to you. Imagine there is a segment called Financial health which is important to you because you like to have nice new clothes and a nice car. So you would have to make sure you pay attention to being able to earn money so that you are able to buy those things that matter to you. Another segment may be friends – and it would be important to spend time with your friends or you may find they are less engaged with you. This is how one starts to identify what each of those “pizza slices” of your life may be.
Once you have answered the questions and determined the total score for each segment in your life you can color it in to see a result like this example above. In this case the “friends” segment has a very high score in the result but another aspect like career has a very low score.
This template can be the basis for evaluating your “life set-up” and then you can work with your coach to discuss how balanced this is for you given your priorities in life. If you want to increase the outcomes in a specific area, simply start setting some goals in that area and then plan to follow through with actions to help achieve it.
Interpreting the results from this kind of tool is best done with someone who has experience in this area – like a coach. It is also easier to set goals and create a plan to meet them when you have someone to help you think it through. Holding yourself accountable to make sure you actually work on the actions you have planned can also be supported best by a trusted buddy or coach who can remind you what you had committed to take action on and highlight to you when you seem to be off-track.
Before you can select goals and development objectives for your life and your career, you need to know what you value above all else in your life. Deciding how to spend your time, how to use your energy and where to focus your efforts – all of that starts with knowing what matters to you. Only when you know what you value the most, are you ready to make deliberate choices that reflect what matters to you the most.
Values drive how you spend your time and how you make choices and decisions for activities and events that are important to you. Your values are especially helpful with choosing among options – which events to attend, what to do first, which actions to take next etc. When it comes to decision-making: select options that align best with your values and avoid options that are not aligned with your values or may even be opposites to your values.
This tool (see download option above) an help you define your own values; it contains a list of statements to guide you on your quest. Instructions on how to use the template can be found at the top of the worksheet. First you read through the statements and then put a Y for yes in the first column to indicate those statements which most appeal to you from a gut-feel perspective. (It seems or feels right to you; knowing yourself and what you find important in life). The next step is to look at only the ones you have selected with a Y – put a score between 1 and 10 next to the selected items using the column to the right of each statements to indicate how important that selected statement (representing a value) is to you. The highest scores indicate your highest values. Rephrase or clarify any of the value statements if they do not fit 100% with how you see it.
Feel free to add more statements or words at the bottom of the list if you think of values that are not shown. I find that these lists are good at helping one start-up the process and then your own ideas and words start to pop into your mind. This then enables you to complete the process without needing to use the listed statements.
Once you have your list of top 5 values, check that against how you spend your time and ask yourself if your choices reflect your values or not. If they do, great. If they do not, what will you change to ensure you spend your time in a way that reflects your values better?
Look at people you spend time with. Are you surrounded by people who share your values or do they have different values? If their values are aligned with yours, great. If their values are not aligned with yours, what will you do to ensure that you are able to live up to your own values?
Your job and the company you work for/the office environment – do you feel that your values are compatible with the environment and how leaders are behaving? Are people (employees and customers) being treated in a way that you feel is aligned with your values? I am not suggesting that you resign tomorrow if there is a disconnect between your values and status quo. Instead I would like to pose a question… what can you do to positively impact how things are being done right now? And what do you think are the best steps to take if you do not see any improvement over time or a better alignment with your values?
It is not easy to hold yourself accountable in this way; knowing what your values are and being honest with yourself about how well your life choices align with your values. It is possible that some people will get upset with you when you consciously start making different choices with the way you spend your time and the things you are interested in or willing to do. The benefit of making decisions with your values in mind is that you will be able to take a more direct line to accomplishing your goals. This will impact time management, prioritizing preferences and cutting out those items that distract you from achieving the goals and objectives that you have set for yourself.