Conducting presentations at the end of developmental assignments is a common way for employees to share knowledge and demonstrate the value of his/her contribution to solving a situation or creating a new solution.
Presentations is also a great way to evaluate how much an employee has learned from an assignment, if you are the manager, mentor or L&D Partner supporting that function or project. Just telling someone that he or she did a “good job” at the end is not a substitute for specific and actionable feedback which a structured template can offer those attending the end-of-assignment presentation.
- The structure of the end-of-assignment presentation typically would include these topics:
- About the presenter – brief bio including background experience up to the assignment, role during the assignment and career ambitions and goals.
- An executive summary of the solution provided or improvement implemented.
- Brief overview of the Situation that had to be addressed, specific objectives identified and met and the team that were involved in addressing the situation.
- Outcome achieved including metrics and recognition for support from other people and groups.
- Summary of key learning points that the employee takes away from the assignment and will use in future
- Questions and Answers session
The templates I am sharing include the Presentation Feedback Form which can help those attending the presentation to structure their feedback to the presenter (the assignee) in a consistent way. An HR or Training/Learning/ Development representative can collect all the feedback forms afterwards and collate those into one feedback document for the benefit of the assignee.
The second template is for the HR or L&D person who will combine all of the feedback received onto one Summary sheet which can be shared with the presenter. The feedback can offer helpful developmental suggestions and also recognize the successes and achievements that the presenter was able to demonstrate during the presenttion.
- Customize the first column to include specific details around developmental objectives that were set as a part of the assignment. That way the presenter gets very specific feedback on how well he or she met those expectations through the presentation and handling questions during the session.
- Be sure to prepare those who would provide feedback so they understand how feedback is to be captured on the form – sometimes they are confused about the columns and you may even prefer to just have one column with a score. Specifically ask them to add comments to help enrich the feedback and make it easier for the presenter to understand how to improve on his or her performance in future.
- Deliver the feedback in person (vs by email) once the combined Feedback form is completed. Presenters may have further questions on how to interpret the feedback or how to improve on their own performance and should have the opportunity to get guidance and coaching on that during the feedback meeting to optimize the learning opportunity.