Analyse your use of time Template


Gandalf “All we have to decide is what to do with the time that is given us.” ( J.R.R. Tolkien, The Fellowship of the Ring)

How you choose to spend your time is a good indicator of the activities and people who are most important to you in your life. It shows your priorities clearly. How well do your daily activities reflect your priorities?

Personal Development. It is possible that you have considered taking an evening class to improve on your education or skills levels, but you are not sure how you will find time for attending that class given your busy life.  Taking a closer look at how you spend the time that you do have may help you see opportunities for changing your weekly or daily schedule in order to make time to address your own development needs.

Leaders and managers have many priorities to manage and often feel there not enough hours in every day to accomplish the business objectives they have set for themselves and their teams. Taking a close look at how you spend every day and every week my yield some interesting insights. You may discover areas where you could refocus yourself or delegate activities to free up more time to maximize your own productivity in more important areas.

Performance feedback could be indicating that your supervisor/manager feels you are not using your time at the office in a productive way. This template can also help you discover where he or she may be right and whether you are actually using your time optimally to achieve the performance goals that you and your boss have agreed upon.

The tool I am sharing helps you to take stock of what you are doing with all of the time that you have available to you. I once discovered that 30% of my time was at my own discretion and I created a mantra for myself “make the 30% count.” Whenever I caught myself involved in an activity which I had labeled as of low value to me given my own goals and values, I would just remind myself of the mantra and shift my focus to a higher value activity.

Analyze your use of time template

Should you need more development in how to be more effective at work, I suggest you look for a class on time management tools. These classes typically focus on how to get better at email management, how to better plan your day to do the right type of activities at the right time of the day (energy management) and also how to get better at keeping track of your highest priorities and making sure that you are working on the right items at various check-in moments with yourself during the day.

I hope your efforts to take a closer look at how you spend your time has given you the awareness of how much time you have available to spend at your own discretion. Are you using your time wisely? Are you doing things that will get you closer to the goals you have for your life?

I found one has to repeat these quick checks on a regular basis – maybe every 6 months – to make sure you are still on the path you had set for yourself when it comes to being in charge of the time you have.

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